Meeting Minutes

The City of Monroe Commission on Environment and Water Quality MINUTES June 14, 2018 7:00 pm, 3rd Floor Conference Room

published: July 31st, 2018

Call to Order: Chairman Egen called the meeting to order at 7:02 pm

Members Present: A roll call of members was taken and a quorum was present.

Isaac Owens

Dan Stefanski

Milward Beaudry

Brian Egen

Andrew Felder

Barry LaRoy

Absent:            Bonnie Finzel-Doster

Richard Micka

Ed Kane

Guests:            Melanie Foose, MDNR

Jody Egen

Scarlett Egen

Approval of agenda for meeting – Motion by Stefanski, Seconded by Beaudry, motion passed.

Approval of minutes from May 10, 2018 meeting – Motion by Felder, Seconded by Stefanski, motion passed.

PAC Grant 2017: Updated COTE on River Raisin AOC GIS StoryMap – see link https://citymonroe.maps.arcgis.com/apps/MapSeries/index.html?appid=ab257889c6ec4254a16389e2fab024e7).  The link is now on the RR Legacy website.  Video recording via a SEMCOG grant/contractor of the Monroe County water trails, bike / hiking path & walking paths will be done through a grant with Terrain360 in July 2018 – see SEMCOG Parkfinder app.  PSA-radio PSA is done & linked to the RR Legacy website – photo story is scheduled to be done before 6-30-18 deadline using past PAC grant high-res pictures.  Drone video filming completed on June 4th & 7th – Final video cut completed and shown & discussed with COTE.  Video will be email to Monroe City Council with a press release scheduled and will then be linked to City & RR Legacy websites.  Video can be used for future AOC Conferences per MDNR Coordinator.  Media Outreach – will include RR Legacy website (AOC completed projects), map with access points and landmarks, will provide food, drinks, TShirts and other prizes.  Will advertise 5 times with a ½ page.  Will plan June & July advertising plan with Monroe News before cleanup, discussed all elements of planned cleanup.

2018 River Cleanup Event (Michigan Volunteer River, Stream and Creek Cleanup Program Grant): Grant amended received, discussed all elements of river cleanup and media outreach plan – see above.  Will encourage volunteers to bring their own boats with flat bottoms, discussed 6 sections and debris collection locations (Veteran’s Park, Roessler Field, IHM, Riverfront Parking Lot, Soldier’s & Sailors, & Hellenberg).  Date of event to be 7-21-18, 9am-noon with food & drinks after.

2018 PAC Support Grant application: Waiting for agreement for City to review & accept.  MDNR AOC Coordinator mentioned should be available soon.  Egen mentioned he has started researching the historical marker due to the length of time required to obtain it.

MDNR Items: AOC Conference deiscussed.  COTE members (Stefanski, Micka & LaRoy) met with U of M students on Life After Delisting of the RR AOC – videos shown / discussed and a tour of AOC projects provided to the students.  Dr Grassman Herring Gull ppt shown from 6-13-18 field work & discussed with the COTE related to bird deformities BUI study.  Status of Monitoring report for DNAPL (Ford site) in river not finalized, once finalized Mike Alexander from MDEQ will come down to present  discuss.

Members Time:

Stefanski – None.

Owens – Suggests COTE members get business or ID cards when going to approach businesses or groups so they know who we are (ie use for approaching Cabela’s for Dundee fish passage) – LaRoy to followup on potential options.

Felder – Council promoting volunteerism by having an annual dinner – member appreciation

Beaudry – Father-In-Law at Fish Camp caught a large (20”+) walleye – picture shown

LaRoy – Dave Dempsey (well known author) requested pictures from RR Legacy website – no high res available so will offer high res pics from past PAC grant for him to review.  Will require City of Monroe and COTE as the source of the pics.  Request from Monroe County Solid Waste on an Adopt-a-Stream program – provided RR Watershed Council info on entire river program – City has other programs but not a river one.  City would likely partner with groups and watershed on programs.

Egen – None

Adjournment: 8:07 pm a motion made by Owens, Seconded by Stefanksi to officially end the meeting.

The City of Monroe Commission on Environment and Water Quality MINUTES May 10, 2018 7:00 pm, 1st Floor Conference Room

published: July 31st, 2018

Call to Order: Chairman Egen called the meeting to order at 7:00 pm

Members Present: A roll call of members was taken and a quorum was present.

Richard Micka

Dan Stefanski

Milward Beaudry

Brian Egen

Andrew Felder

Ed Kane

Barry LaRoy

Excused:          Isaac Owens

Bonnie Finzel-Doster

Guests:            Melanie Foose, MDNR

Coffee provided for the COTE.

Approval of minutes from April 12, 2018 meeting – Motion by Felder, Seconded by Stefanski, motion passed.

PAC Grant 2017: Updated COTE on River Raisin AOC GIS StoryMap.  All pictures are taken, linked & will be tweaked by the GIS consultant (https://citymonroe.maps.arcgis.com/apps/MapSeries/index.html?appid=ab257889c6ec4254a16389e2fab024e7).  Will look at options for bike path & walking paths videos.  PSA-radio PSa is done & sent to all media sources, video documentary or photo story may be done before 6-30-18 deadline.  Discussed options to use remaining budget & contingency for this task.  Drone Video – discussed production schedule presented by Egen – June 4th is scheduled date.  Media Outreach – discussed options from Monroe News, potentially use 5 insertion with ½ page option – MDNR to advise if this is possible for grant conditions for use with promote all tasks, AOC, current & past projects with proposed 2018 river cleanup.

2018 Michigan Volunteer River, Stream and Creek Cleanup Program (VRSCCP) Grant application: Grant agreement received, reviewed, signed & returned.  Joe Hammond with group from Monroe Schools will help along Mark Locher with scouts.  Boats with flat bottoms will be needed-will be in advertisement.  Discussed 6 sections and debris collection locations (Veteran’s Park, Roessler Field, IHM, Riverfront Parking Lot, Soldier’s & Sailors, & Hellenberg).  Date of event TBD – 7-7, 7-14, 7-21 are the options.

2018 PAC Support Grant application: Waiting for agreement for City to review & accept.  MDNR AOC Coordinator mentioned Vendor ID is needed to submit to City.

MDNR Items: RR Legacy website linked to OGL website.  AOC conference week of 5-14-18, River Raisin story published by Dr. Hartig.  Dr Grassman to be coming to study another round with bird deformities BUI.  Healing of Our Waters conference abstract due in a few weeks for Oct 2018 conference in Detroit, MI.  Raisin story suggested, options discussed.

Members Time:

Felder – None

Kane-Form for cleanup on what to do, where, what to accomplish is suggested, Joe Hammond on board for cleanup with school volunteers, Dixon Rd area suggested to skip river drone video of area where young girl killed a few years prior.

Stefanski – Port of Monroe interest in wetland mitigation may not be as high as requested.  B-roll video footage of old river cleanups provided & viewed.

Egen – 125K views of existing City drone video, expect similar with Raisin drone video

LaRoy – reappointments for Kane & Stefanksi coming in May.

Micka –handout provided to COTE & discussed.  Specific items include: MODT I-75 projects with cooridor conservation, Port Commission mtg with wetland & land donation/swaps, conservation easement suggested to Port Commission, $150K wetland / conservation grant discussed, Monroe DTE powerplant youtube video for fish caught suggested for GIS StoryMap, wetland mitigation.

Adjournment: 8:53 pm a motion made by Egen, Seconded by Kane to officially end the meeting.

The City of Monroe Commission on Environment and Water Quality MINUTES April 12, 2018 7:00 pm, 1st Floor Conference Room

published: May 11th, 2018

Call to Order: Chairman Egen called the meeting to order at 7:00 pm

 

Members Present: A roll call of members was taken and a quorum was present.

Bonnie Finzel-Doster

Richard Micka

Dan Stefanski (via call in number 734-322-4370, access code 0498650)

Brian Egen

Andrew Felder

Barry LaRoy

Excused:          Isaac Owens

Milward Beaudry

Absent:            Ed Kane

Guests:            Melanie Foose, MDNR

Coffee provided for the COTE.

Approval of minutes from March 8, 2018 meeting – Motion by Micka, Seconded by Finzel-Doster, motion passed.

PAC Grant 2017: Quarterly report completed and submitted along with all invoices.  Invoices & report to be submitted via SIGMA as well, working with state on resolving issues.  Updated COTE on River Raisin AOC GIS StoryMap.  Final pictures being taken and uploaded by consultants (RitterGIS and Winter Apple Photography).  Will be linked to RR Legacy website & City website once done-scheduled for end of April.  Egen presented a revised PSA script (V4) read for COTE to listen to, discussed MPACT to do final read, purchase music, and start video documentary for PSA task (budget  = $300).  Drone Video – a purchase order was issued to Seventy7 Productions.  Discussed work, details, logistics that are scheduled to be completed in May/June – before media package so as to promote all tasks and proposed 2018 river cleanup.  The Media Outreach task package is scheduled to be done at end of June 2018 to comprehensively include all PAC support grant tasks, promote the AOC, projects completed and advertise for the 2018 river cleanup.

2018 Michigan Volunteer River, Stream and Creek Cleanup Program (VRSCCP) Grant application: Discussed grant RFP & plan that was submitted Feb 12, 2018.  Waiting for official notice on grant application, per Great Lakes Commission application looks good and we will officially find out the official grant award likely in late April 2018.  Other groups to aid in completing the cleanup by section including COTE supervision, City DPS, DTE Dream Team, boat owners/volunteers, JAWs group, and Boy Scouts discussed.  6 debris collection locations are Veteran’s Park, Roessler Field, IHM, Riverfront Parking Lot, Soldier’s & Sailors, & Hellenberg.

2018 PAC Support Grant application: COTE RFP submitted before March 30, 2018 deadline.  MDNR AOC Coordinator mentioned tasks are aggressive.  Final tasks submitted are:

  • Media Series Outreach Program
  • RR Legacy Website maintenance / updates
  • State Historical Marker
  • Portable banners (pull up)
  • High-Quality Documentary Trailer

COTE discussed how to site a State Historic Marker-will coordinate with City Historic Preservation Planner.  All tasks discussed, MDNR will move grant award up ASAP to complete all tasks.

MDNR Items: New OGL website & logo reviewed.  Will consider linking RR Legacy website to OGL website, will move on award of PAC grants, no monitoring report for benthos BUI – will have Mike Alexander come down to go over report with COTE, SIGMA online payments discussed, 4 BUIs remaining and reports/studies are ongoing for herring gulls, bald eagles.

Members Time:

Finzel-Doster – none

Felder – Going to RRWC Semi-Annual meeting at Cabela’s on 4-26-18 @ 5:30pm

Stefanski – Justin Clark info provided for drone video coordination

Egen – Consider COTE logo

LaRoy – Water Trail meeting, map updates, & coordination w/ COTE and City grant applications; Flowering Rush meeting coming in May for 2018 sprays

Micka – several handouts provided to COTE, discussed them.  Specific items include: Port Commission meetings are now at 8am on 3rd Wed of month, 1000’s of comorants in river, Dr. Hartig articles, Thanks to Melanie Foose, MDNR AOC coordinator, DEQ, & OGL, Handouts for fish caught in Dundee – thanks to God, Raisin Point discussed in coordination with DTE tax reduction issue with City and land swaps, consideration for circle tour modifications.

Adjournment: 8:40 pm a motion made by Felder, Seconded by Finzel-Doster to officially end the meeting.

The City of Monroe Commission on Environment and Water Quality MINUTES March 8, 2018 7:00 pm

published: May 11th, 2018

Call to Order: Chairman Egen called the meeting to order at 7:01 pm

 

Members Present: A roll call of members was taken and a quorum was present.

Richard Micka

Dan Stefanski (via call in number 734-322-4370, access code 0498650)

Milward Beaudry

Brian Egen

Andrew Felder

Ed Kane

Barry LaRoy

Excused:          Isaac Owens

Bonnie Finzel-Doster

Guests:            Melanie Foose, MDNR

Coffee provided for the COTE.

Approval of minutes from February 8, 2018 meeting – Motion by Stefanski, Seconded by Micka, motion passed.

PAC Grant 2017: Reviewed and discussed revisions to the River Raisin AOC GIS StoryMap.  Revisions made by consultants (RitterGIS and Winter Apple Photography) for the GIS interface and pictures for each item listed.  StoryMap scheduled to be done by end of April/May.  Egen presented a revised PSA script (V3) information, COTE discussed the PSA task budget ($300) and how it would be used.  The radio PSA does not have a cost with MPACT, $50 will be used for a music purchase and the balance will be used for the video PSA to be worked on before the end of the grant period.  The Media Outreach task package is scheduled to be done in June 2018 to comprehensively include all PAC support grant tasks, promote the AOC, projects completed and advertise for the 2018 river cleanup.  Drone Video – a requisition to award to Seventy7 Productions was entered.  Discussed work, details, logistics that are scheduled to be completed in May/June – before media package so as to promote all tasks and proposed 2018 river cleanup.

2018 Michigan Volunteer River, Stream and Creek Cleanup Program (VRSCCP) Grant application: Discussed grant RFP & plan that was submitted Feb 12, 2018.  Will find out if we are awarded a grant likely in April 2018.  Other groups to aid in completing the cleanup by section including Kiwanis, Boy Scouts, Adopt-A-River section discussed.  First aid and DPS staffing will be needed.  Coordination / promotion efforts at 2018 Fish Derby will be investigated with City Parks & Rec, June 9th is scheduled day.

2018 PAC Support Grant application: Notice has been provided by our MDNR AOC Coordinator that an RFP will be coming soon.  RFP timeframe will be fast turn around, likely a week or so.  Grant will be from 4-1-18 ~ 2-28-19.  COTE discussed several tasks options in great length with the following results:

  • Advertise program as an accomplishment series – incorporate what’s next and get public support for river use/maintenance
  • RR Watershed staff time or local effort to promote programs
  • Partner with RR Institute / IHM (Sister’s Island) on educational outreach
  • Mussel Survey – wait for 10 yr period after projects completed, 6 more to go.
  • Fish app – app for smartphone to log location, picture, specifics on type of fish caught, length, weight, etc details in an effort to aid in determining benefits of fish passage structures
  • State Historical Marker
  • Guest Speaker
  • Documentary
  • Portable banners (pull up)
  • River Cleanup
  • Fair booth / fish shows – hand out RR AOC info, field guides, etc
  • Community Foundation advertisement

Motion was made by Micka, seconded by Kane for COTE to explore / develop a scope / proposal for the 2018 PAC Support grant, motion passed.

Other grant opportunities: Monroe County Solid Waste fund and other programs discussed.  Motion made by Stefanski, seconded by Felder for COTE to explore all avenues & programs on the books be investigated to be used for COTE initiatives, motion passed.

MDNR Items: 2018 PAC Support grant RFP short timeline; AOC Conference May 2018 – Micka funding request / carpooling discussed; U of M (Dr. Sealbach) – PAC work with MDNR, Master’s students talking to PACS – Raisin included, 18 month timeframe – engage students, discussing infrastructure & reduced sewer overflows – Stefanski clarified with the brown trout run.

Members Time:

Kane – none

Felder – none

Beaudry – none

Stefanski – none

LaRoy – none

Micka – several handouts provided to COTE, discussed them, has his people working on several initiatives.

Adjournment: 9:25 pm a motion made by Felder, Seconded by Micka to officially end the meeting.

The City of Monroe Commission on Environment and Water Quality MINUTES February 8, 2018 7:00 pm

published: May 11th, 2018

Call to Order: Chairman Egen called the meeting to order at 7:03 pm

 

Members Present: A roll call of members was taken and a quorum was present.

Richard Micka

Brian Egen

Andrew Felder

Ed Kane

Barry LaRoy

Excused:          Isaac Owens

Bonnie Finzel-Doster

Dan Stefanski

Milward Beaudry

Coffee provided for the COTE.

Approval of minutes from January 11, 2018 meeting – Motion by Micka, Seconded by Felder, motion passed.

PAC Grant 2017:

Reviewed two of the revised grant tasks.  Discussed revisions to the River Raisin AOC GIS StoryMap.  City staff are working with a few consultants (RitterGIS and Winter Apple Photography) for the GIS interface and pictures for each item listed.  Egen presented a revised PSA script (V2), COTE reviewed and discussed the content & length for using with a radio version.  A longer version with assets / video will be developed thereafter.  Jerry Gystin of MPACT will voiceover the PSA when done.  Briefly touched on Media Outreach package to be delayed until June 2018 and Drone Video to be completed before media package so as to promote all tasks and proposed 2018 river cleanup.

2018 River Cleanup Grant application: Discussed grant RFP & application to be submitted no later than Feb 20, 2018.

Adjournment

7:46 pm due to Micka having to leave the meeting a quorum was not available such that a motion made by Micka, Seconded by Egen to officially end the meeting.